Hunt Valley Swim Club
PO Box 2083
Springfield, VA 22152
Hunt Valley Swim Club is a membership organization that owns and operates the pool and tennis courts for the exclusive use of its member families and guests. There are 450 active families during the swim season. This number grows to 475 during the month of August.
Full Member – $450
Temporary Member – $575
August Member – $195
Guest Pass ( 10 admissions ) – $30
Late payment fee – $50
The club’s by-laws define a family membership to include the heads of a household and those individuals living in the same home. Each member family identifies all persons in their family during the payment of dues and registration at the pool. The board reviews this information for conformance to this policy and if necessary takes action under the by-laws.
Types of Memberships
Permanent Memberships belong to families that have purchased a membership bond. Our club has 400 permanent memberships. These families have full membership rights, as long they are in good standing.
Temporary Memberships belong to families that have accepted a seasonal opportunity for membership privileges in our club. These memberships are offered on a per swim season basis to the senior-most families on the club’s Membership Registration List. The exact number of temporary memberships depends on several factors including the number of families electing to rent their permanent memberships. Typically, there are about 75 Temporary Memberships.
August Temporary Memberships belong to families that have accepted an opportunity to have membership privileges in our club from August 1st until the season’s end. These memberships are offered to the senior-most families on the club’s Membership Registration List. The club limits these memberships to 25.
Tenant Memberships belong to families that reside in a Permanent Member’s house and have permission from the Permanent Member to transfer membership rights to these tenants. The number of tenant memberships depends on the number of families electing this option. Typically, there are about 10 Tenant Memberships.
Membership Registration List
The club maintains a membership registration list. There are typically about 150 families on this list. This is a dynamic list and is ordered by the date the family is placed on the list. This one list serves to determine which families are offered permanent memberships, temporary memberships and August memberships. The time frames these memberships can be offered completely depends on the number of memberships available and how many of the senior-most families exercise or forfeit their opportunities. Generally, families are offered permanent memberships in 2 to 3 years. Typically, families placed on the membership registration list by the end of January are offered full-season temporary memberships. Families placed on the list from February and on are more likely to be only offered an August temporary membership.
A typical 3-year process includes being offered an August temporary membership or full-season temporary membership the first year. In year 2, the family will be offered a full-season temporary membership. In year 3, the family will be offered a permanent membership or a full-season temporary membership. By year 4 the family will be a permanent member. Many of the senior-most families on the Registration List no longer live in the Springfield area and consequently typically do not accept these offers.
Offer of Permanent Membership
The senior-most family on our registration list is offered a permanent membership when one is for sale. Once a family is offered this opportunity they have 10 days to accept. The current bond cost is $800 and is fully refundable when you elect to sell it. The fee charged to place your name on the registration list is credited toward the bond cost. About 30 memberships are sold each year and these sales can occur at anytime. However, more sales occur during the spring than all other seasons combined. Families can request that their name be moved to the bottom of the list. However, this rejection of permanent membership will affect your eligibility for full-season temporary membership.
Offer of Temporary Membership
The senior-most families on our membership registration list are offered temporary memberships in April by mail. Interested families are required to accept this offer by May. The current annual dues for these family memberships are $575. Acceptance or rejection of this offer does not affect your position in the Membership Registration List.
Offer of August Temporary Membership
The registration list families not eligible for other memberships are offered, limited to 25, August temporary memberships starting in May. The current annual dues for these family memberships are $195. Interested families are required to accept this offer within 10 days. Acceptance or rejection of this offer does not affect your position in the Membership Registration List.
Permanent Member Dues and Options
Permanent members are issued bills for the annual dues in March. Payments are due in early May. Currently the annual dues for permanent member families are $450.
Permanent Member Rentals
Permanent members can elect to ask the club to rent out their membership to a registration list family. This option is fully available to members living outside the Springfield area. However, the club’s by-laws impose a 25 family limit to those members that live in the Springfield area. The club typically receives about 40 such requests a season. These requests are accepted on a first come first serve basis and only from the members who have paid their dues. Once the limit has been reached, the remaining requests are rejected and the members are encouraged to use the facilities for the season. Consequently, once the bills are issued, postmarks of these rental requests become important as they determine if the club is permitted to rent those memberships or not. Upon rental of the membership, the club will refund the costs of the dues less $50.
Permanent Member Landlord Rentals
Permanent members can elect to transfer their membership privileges to the tenants renting their primary residence.
Permanent Member Late Fees and Actions
Late payment of dues is subject to a $50 late fee. Typically about 10 families fall into this category a year. The board takes further action if the dues are not paid under provisions in the by-laws. Typically the board approves the sale of permanent memberships when the dues have not been paid by August. Typically 1 or 2 permanent memberships are sold each year because of delinquent dues.
Sale of Permanent Memberships
Permanent Members can elect to sell their membership at any time. All sales must be transacted through the club. Please note that the by-laws do not allow the member to transact the membership directly to another family. Written notification must be provided with the Membership Certificate and Tennis key to Hunt Valley Swim Club, Membership Chair, P O Box 2083, Springfield, VA 22152. The Permanent Membership Sale Request form may be used to initiate this process.
The club will act on a request by extending an offer to another family. Once the club receives the payment for the bond, the membership will be transacted to the new owner, and a refund will then be issued to the previous member. The previous member will be refunded the amount paid for the bond, minus a $10 transaction fee and any outstanding dues and late fees.
The club has always enjoyed a long list of families registration to purchase permanent memberships. This puts our members in a position to sell their membership when they choose. The typical length of time between the written request and the member receives the proceeds of the sale is usually within 90 days. Requests received during the early spring require less turnaround time. Requests received from May through August may require more time and the seller will pay some or their entire annual dues.
Normally, memberships are sold to the senior-most family on our registration list. If a member sells their residence, they can ask the club to extend an offer to the new owner to purchase their membership. If the new owner does not accept the offer, then the membership will be transacted to a registration list family.